You also wind up with lost versions and untracked changes. Unfortunately, some teams still have to deal with them! Emailing files to team members and clients leads to documents collecting dust in recipientsвЂ™ inboxes. The dreaded email chains-weвЂ™ve all experienced them at some point. The time required to find files could delay client meetings or even cause the team to miss important deadlines for ad submissions.

Managing these assets without a file management system would be an arduous, time-consuming responsibility. The team must keep track of hundreds of assets-documents, images, videos, etc. For example, say you have a marketing team that creates ad campaigns for multiple clients. It minimises project delays.Д«eyond rework, not being able to find documents can also contribute to delays on time-sensitive projects. File management systems help keep documents organised, so your workforce can quickly find what they need and avoid reinventing the wheel. Even if the rework time is low per document, that time can quickly add up across documents and employees. While some documents may take just a few minutes to prepare, many require numerous man-hours to complete. It reduces rework.ДЄ staggering 83% of employees have to recreate pre-existing documents because they canвЂ™t locate them on their corporate network. Instead of spending precious time trying to find that one document buried in an archived email thread, you can find what you need and get back to work.

File management systems can bring an organisationвЂ™s documents together in one place for easy accessibility. It centralises important documents in one place.Дocuments are often siloed across desktop computers, laptops, tablets, mobile phones, flash drives, and email inboxes.

вЂњItвЂ™s critical for collaboration, client approvals, and content management at my digital ad agency.вЂќДЇor those of you who are fighting an uphill battle to get people on board with this type of system, here are a few things you can say when they ask, вЂњWhy is file management important?вЂќ 11 Benefits Of File Management 1. For those that do, such systems quickly become invaluable.Дan Gower, owner of Buddy Gardner Advertising, says his company wouldn't be able to function without a good file management system. While many of these organisations have taken steps toward digitising this information, not all are taking advantage of file management systems. Every day, organisations document tons of important information.

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